Navigating Assets

Go to assets.tw.umd.edu and expand the menu on the left side of the screen

Expand the Assets menu

Select appropriate list

List All: All assets but Archived assets

All Deployed: All Checked Out assets

All Ready to Deploy: All assets that are in working order but not currently in use/deployed

All Un-deployable: All Broken - Pending Repair / RMA assets

It is recommended to use List All unless you are looking for a specific asset or an archived asset

Select the columns icon to the right above the pagination

Recommended columns

Asset Name

Asset Tag

Serial

Status

Checked Out To

Checkin/Checkout

Use the search bar to the top right of the assets page

Best fields to search for

Asset Name

Asset Tag

Model

Checked Out To

You do not need to hit enter; it will automatically update as you type each letter

Select the Asset Name or Asset Tag to view the asset

Details

Shows all of the information about the asset, including status, serial, notes, and more

Maintenances

Shows all of the information about any maintenance added to the asset

History

Shows all of the actions that have been performed on the asset, including checkins, checkouts, and updates

Select Create New in the upper right corner

Input necessary information

Select Terrapin Works as Company

Select the correct Model from the drop down menu

Select Ready to Deploy as Status

You can check out an Asset during this step by selecting where to checkout to and searching for the relevant item as needed

Input Serial, Asset Name, Notes, and Default Location as needed

Save

Scroll to the right and select Checkout

Use the search bar to find the correct asset as needed

Checkout to

Asset; mainly used for makerbot extruders

Location; mainly used for printers and other assets

Select the correct date as Checkout Date

Save

You cannot checkout items that are already checked out. If you need to change checkout details, checkin the asset and then checkout again

Scroll to the right and select Checkin

Use the search bar to find the correct asset as needed

Select Status

Select Broken - Pending Repair / RMA if checking in for maintenance or repair

Select Ready to Deploy if checking in for storage

Select Archived if the asset cannot be repaired and/or is being retired

Unlike with Checkout Asset, the current date will autofill the Checkin Date

Save

Scroll to the right and select the orange pencil button (Update)

Use the search bar to find the correct asset as needed

Most common updates

Status; usually from Broken - Pending Repair / RMA to Ready to Deploy

You cannot go from Broken - Pending Repair / RMA to Checked Out using update. You must update Status to Ready to Deploy and then Checkout asset

Notes

Save